At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As a Billing Coordinator, you are responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys.

THE DAY-TO-DAY:

• Coordinate with Partners, Attorneys and Secretaries to manage time entries and edits, adjustments, write-downs, rate management and bill posting.
• Work directly with e-billing team to ensure that invoices that require electronic invoices are submitted timely.
• Preparation and processing of high quality invoices. Prepare invoices in customized formats as required by clients and Partners. Perform override calculations and changes. Initiate requests for supporting documentation and review for accuracy.
• Help to coordinate follow up on outstanding WIP and receivables. Work with assigned Partners to actively address aged unbilled fees and costs.
• Assist Collections team with identification and reconciliation of payments received.
• Provide basic financial data and analysis.
• Work with billers and attorneys in other offices as needed.

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

The HR & Recruiting Coordinator will support the HR and both staff and legal recruiting functions for Seyfarth Shaw’s assigned office(s). In this role, you will operate in a fast-paced, entrepreneurial environment and act as a point of contact for all employees on process and procedures, and guidance on all aspects of the employee life cycle. Responsibilities include assistance with recruitment and onboarding processes and HR data, payroll procedures, and training for staff. This role will also coordinate both staff and legal recruiting for the assigned offices.

• Provide administrative support to the Human Resources Manager and both the Regional Attorney Recruiting Manager and the Regional Staff Recruiting Manager
• Assist with new hire orientation, onboarding, I-9 verifications and staff integration process
• Complete termination paperwork, assist with exit interviews, response data entry, and reporting
• Process personnel action forms and unemployment claims
• Support all internal and external HR related inquiries or requests
• Assist HR Manager with the annual evaluation process and ad-hoc projects
• Collaborate with partners, local leads, hiring manager and  Recruiting Managers to implement search strategy that aligns with the Firm’s vision to promote diversity, collaboration, and innovation
• Execute sourcing plan and identify new and creative referral sources
• Timely track and review applications for attorney and staff positions and recommend qualified candidates for interview
• Schedule interviews with candidates, gather interview feedback, and prepare summary of interview evaluations
• Maintain an updated recruiting database and prepare regular reports on the status of open requisitions and pending candidates
• Create a unique and rewarding experience for Summer Associates by providing hands-on experience, personalized mentoring, and engaging social activities
• Prepare correspondence in response to employment inquiries, including interview invitations, offer letters, rejection letters, etc.
• Facilitate candidate paperwork and due diligence, including, resume, conflicts, verifying bar admissions & standing with appropriate state/agency, references, background check, references, and other appropriate documentation
• Perform other related duties as assigned

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As an IP Paralegal, you will work with a premier team of internationally recognized and highly rated trademark and copyright attorneys in nine Seyfarth offices.  You will perform a variety of trademark and copyright prosecution and transactional duties for various attorneys and/or designated teams. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys, other paralegals and staff and observing confidentiality of client matters.

THE DAY-TO-DAY:

On any given day, the IP Paralegal is asked to maintain a variety of responsibilities that may include but is not limited to the following list of functions:

• Conducts trademark searches and prepares clearance reports to help determine mark availability in existing and new markets
• Prepare and electronically file trademark applications, responses to office actions, Statements of Use, post-registration maintenance and renewal documents, trademark assignment documents, and other documents with USPTO
• Manage applications and renewals from prosecution stage through to registration, and post-registration
• Maintains intellectual property rights through the preparation and recording of registered user/licensing agreements, status reports and declarations of use
• Prepare and electronically file Notices of Opposition, Petitions for Cancellation, and other motions and documents at TTAB
• Work with foreign counsel to file trademark applications and maintenance documents
• Assists with developing and implementing strategy for International trademark filings
• Acts as client interface for trademark portfolios
• Educates client on proper trademark use, trademark selection and trademark protection
• Prepare and file copyright applications with United States Copyright Office
• Assist with online investigation as may be needed for enforcement of client intellectual property rights

• Bachelor's Degree or Equivalent Experience
• A minimum of 5 years of IP paralegal experience in a fast-paced IP department of a law firm or corporation.
• Knowledge of United States Patent and Trademark Office rules and procedures, including TEAS and ESTTA filing requirements
• Knowledge of United States Copyright Office rules and procedures, including search and filing requirements
• Ability to manage multiple trademark portfolios and applicable deadlines
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint, iManage), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle sensitive matters and maintain confidentiality
• Ability to handle multiple assignments and shifting priorities
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work independently as well as effectively within a team
• Demonstrates a commitment to quality of finished product
• Ability to problem solve
• Excellent internet research skills required.
• Ability to regularly and successfully use time entry technology required.
• Ability to multitask in a time-sensitive environment required.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Seyfarth will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Seattle: The salary range for this role is $100,000 to $112,000 annually, which is based on a 40 hour work week.

Los Angeles: The  salary range for this role is $100,000 to $119,000 annually, which is based on a 40 hour work week.

This is the lowest to highest salary we in good faith believe we would pay for this role in the locations listed above at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, geographical location and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.  

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).  

#LI-Hybrid

#CA-AB

This position is based in Charlotte, NC 28202

This position is based in Los Angeles, CA 90067

This position is based in Seattle, WA 98104

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

The IP Specialist (Patent Prosecution) position provides support to patent attorneys and/or designated team members in rendering legal services to clients. The IP Specialist (Patent Prosecution) will assist in procedural and substantive matters regarding U.S. and foreign patents and patent matters.

THE DAY-TO-DAY:

On any given day you will:

• Prepare US patent applications and prosecution documents for filing at the US Patent and Trademark Office
• Assist with patent Docket Management using CPI web-based software
• Compose correspondence, reports, memoranda, audit responses and legal documents for clients and Firm attorneys
• Coordinate with Records Management for proper organization and maintenance of client files
• Coordinate with vendors
• Calendar management using Outlook and complex meeting planning
• Coordinate travel arrangements
• Open, close and manage client matters and submit conflict checks
• Assist with Time Entry and Billing
• Other duties and projects as assigned

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As a Legal Secretary, you will perform high-level administrative and executive support to one of the Office Managing Partners and other assigned attorneys. This position interacts daily with top executives and requires the use of independent judgment and discretion in handling extremely confidential information with a wide variety of internal and external clients.

You will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

THE DAY-TO-DAY:

On any given day, you will:

• Manage complex schedules, phone calls, meetings and travel for high-level attorneys; maintain up-to-date and accurate calendars with complex scheduling requirements and serve as the point of contact between partners and employees.

• Arrange and coordinate all travel for assigned attorneys. Prepare agendas for meetings, organize and open executive conference calls; take notes at meetings.
• Manage multiple administrative projects and deadlines with a high degree of accuracy in a timely manner.

• Manage travel expenses, attorney time entry and prepare expense reports.

• Prepare correspondence, memoranda and other legal documents; proofread documents and check for appropriate formatting, spelling and grammar.

• Edit and format corporate and other legal documents as instructed, using Microsoft Office suite of software.

• Sort, date and read incoming correspondence, including email; prepare documents and packages for mail, messenger and overnight delivery.

• Manage Office Managing Partner’s email inbox.

• Complete client/matter forms; request conflicts of interest checks; open and maintain client and general files.

• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, billing, receptionists, file/document clerks, office services).

• Flexibility and willingness to take on additional ad-hoc projects and responsibilities as needed.

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

We are seeking an experienced legal administrative secretary with law firm experience and a concentration in a litigation practice group.  This position performs administrative/secretarial duties for assigned attorneys. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

THE DAY-TO-DAY:

• Manage complex schedules, phone calls, meetings and travel for high-level attorneys; maintain up-to-date and accurate calendars with complex scheduling requirements and serve as the point of contact between partners and clients. Maintain multiple contact lists using Outlook and InterAction.
• Arrange and coordinate all travel for assigned attorneys. Prepare agendas for meetings, organize and open executive conference calls; take notes at meetings.
• Manage multiple administrative projects and deadlines with a high degree of accuracy in a timely manner.
• Manage travel expenses, attorney time entry and prepare expense reports.
• Prepare correspondence, memoranda and other legal documents; proofread documents and check for appropriate formatting, context, spelling and grammar.
• Edit, format and prepare for filing, litigation and other legal documents as instructed, using Microsoft Office suite of software. Coordinate e-filings and service of process with Managing Clerk’s department and/or paralegals.
• Sort, date and read incoming correspondence, including email; prepare documents and packages for mail, messenger and overnight delivery.
• Open new client matters, run pitch searches and conflict checks using InTapp.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, billing, marketing/business development, receptionists, file/document clerks, office services).
• Flexibility and willingness to take on additional ad-hoc projects and responsibilities as needed.
• Provide overflow assistance as requested to support the Secretarial Team, attorneys and paralegals.

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

As a Paralegal, you will work closely with attorneys to serve clients in multiple functions across various areas of labor & employment law.  You will interact with attorneys, paralegals, staff, and outside vendors in a team setting and uphold the image of the Firm by maintaining the highest degree of excellence and client service.

THE DAY-TO-DAY:

On any given day, you will:

• Assist with all aspects of discovery, including organizing documents, maintaining electronic databases and coordinating document productions, Bates-stamping, redaction, deduplication and indexing of documents. Position will work with Practice Support and e-Discovery groups on electronic productions. As directed, categorize documents by subject matter, prepare chronologies, create key document files. Research various aspects of the case for purposes of discovery, including requesting admissions and production.
• Conduct factual research, including performing initial case assessments and document searches; creating and maintaining internal case databases; running searches on internal and external document databases and systems, as needed; culling relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations.
• Manage and utilize automated litigation support tools, including, but not limited to, database management software (web repository or in-house), CaseMap, Text Map, Relativity, Westlaw, and Lexis. Performs research (factual, legal, internet and other) to identify issues.
• Review and draft routine legal documents, including, but not limited to, various initial pleadings, answers, document requests and responses, interrogatories and other discovery, summons and affidavits.
• Understand mechanics of e-filing and e-files with courts. File pleading and documents with state and federal courts and agencies, including organizing briefs, exhibits and appendices as well as ensuring proper compliance with notification rules, distribution of files and courtesy copies.
• Prepare witness and matter materials for case preparation. Organize interview memos, digests and other relevant documents for attorney review and case preparation. Assist in preparing selected witnesses for trial.
• Assist attorneys in preparation for depositions, gather and prepare documents, organize exhibits, take notes and handle exhibits during the deposition, digest transcripts.
• Assist with hearing and motion practice, including assembling all relevant documents, proofreading papers, organizing exhibits and creating document indices in the preparation of motion filing.
• Identifying and contacting experts who may help in a case.
• Assist with trial preparation and trials. Organize exhibits, files and all other supporting documents, coordinate trial set-up and logistics. As requested, assist attorneys in the courtroom by taking notes, handling exhibits, and marking documents referred to by counsel. Operate trial support software.

• A minimum of 3-5 years’ litigation experience as a paralegal required. Labor and Employment experience preferred.
• Bachelor's Degree and/or Paralegal Certificate (or equivalent experience)
• High level of experience with all Microsoft Office programs.
• Ability to learn internal firm related client technologies, software and websites; manage and maintain clients sites, group collaboration sites and calendaring sites; and, contribute to improving functionality of technology.
• Exceptional organizational and investigative skills; a self-starter; highly motivated; adaptable; flexible; detail oriented worker; able to prioritize deadlines.
• Excellent communication skills, including listening skills, and writing skills.
• Experience with all aspects of litigation including factual research; discovery; drafting notices, correspondence, pleadings, motions, orders, discovery responses; witness preparation; depositions; filing in state and federal court; trial preparation and trials.
• Strong familiarity with document review and tagging databases such as Ringtail, Relativity, and other online versions of e-discovery tools.
• Experience with Trial Director, TextMap and CaseMap. Ability to use Lexis, Westlaw, PACER, and other online sources for public document searches and case law preferred. Ability to conduct research on court rules and state statutes.
• Ability to cite check and Blue Book legal briefs and pleadings.
• Ability to prepare exhibits and demonstratives for depositions and trial.
• Experience efiling and manual filing legal pleadings. Strong ability to work independently and follow through on projects with minimal supervision.
• Ability to work well under pressure and remain flexible to changing priorities. Flexibility to work beyond standard business hours.
• Strong customer service orientation.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Seyfarth will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

The salary range for this role is $98,000 to $116,000 annually, which is based on a 40 hour work week. This range is only applicable for jobs to be performed in Los Angeles. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

#LI-Hybrid

#CA-AB

This position is based in Los Angeles, CA 90017

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Office Services Clerk is responsible for providing an integrated range of services to support the Office Services team. The Office Services Clerk fulfills scan, print and copy requests, assists with electronic document management, sorts and distributes mail, prepares FedEx packages, and assists with supply management.

THE DAY-TO-DAY:

On any given day, you will:

• Process daily scan, print, and copy requests with accuracy
• Perform daily maintenance and upkeep of office equipment
• Troubleshoot equipment failures; report repairs and follow up until the issue is resolved
• Process incoming and outgoing mail and handle all deliveries and packages
• Maintain organization and cleanliness in general office areas
• Replenish the supplies throughout the office; load copiers with paper and toner as needed
• Make trips to the Post Office, Federal Express, bank, etc.
• Perform other duties as assigned.

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

The Receptionist will provide strong customer service skills and an energetic personality to all employees and visitors. As the receptionist you will interface with clients, visitors, and colleagues in a team setting and uphold the image of the Firm by maintaining positive contact with clients, attorneys and staff. You will perform general front desk duties including answering phones, greeting visitors, coordinating meeting room reservations, confirming daily meeting planning for internal and client meetings and social events hosted in the office, as well as other administrative duties as needed. 

THE DAY-TO-DAY:

On any given day you will interact with coworkers and clients on a variety of requests. You will:

• Greet visitors entering and leaving the office.
• Answer multi-line phone system and forward calls to appropriate individuals.
• Confirm reservations through Event Management System.
• Process expense reports and office invoices in Chrome River.
• Maintain office security by ensuring visitors have appointments with attorneys.
• Assign offices to Seyfarth visiting attorneys and staff; track visitor security badges; circulate notice of visitors to office personnel.
• Assist in helping Office Administrator, HR Management and other departments as needed.
• Keep reception area neat and orderly at all times.
• Perform daily office opening and closing duties.
• Assist with administrative projects when necessary.
• Flexibility to work occasional overtime.

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As a Tax and Partnership Accountant, you will be responsible for a wide variety of Partner and International accounting and tax responsibilities.  We are seeking an experienced and motivated accounting professional who works independently, is a team player, will offer insight and solutions, and will challenge the status quo as needed.

THE DAY-TO-DAY:

On any given day, you will:

• Prepare scorecards for annual compensation review for Income Partners, Equity Partners and Senior Counsels (PSG)
• Coordinate Equity Partner monthly draw payroll with Accounting
• Prepare Equity Partner Annual Final Distribution and Capital statements
• Track partner capital funding, initiate capital payouts/distributions
• Reconcile partners’ draw and capital accounts
• Prepare Equity Partner annual composite/withholding/pass-through entity tax charges
• Prepare the workpapers for the China, Italy and Australia VAT/GST
• Prepare workpapers for the Firm’s International tax returns
• Coordinate with local Australian tax firm to prepare Australian partner tax statement packages
• Prepare Australian Service Trust distribution calculations and coordinate contribution with Accounting
• Reconcile tax related accounts such as GST/VAT accounts, composite/withholding accounts
• Maintain QuickBooks for Worksharp & Workright
• Other tasks and projects as assigned

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As the Technical Support Specialist (TSS), you will be responsible for assisting attorneys and staff with technical problems or questions related to computer hardware or software either desk side, phone, or email. You will support conference room equipment, video conferences, web conferences, and events.

THE DAY-TO-DAY:

On any given day, you will:

• Provide a high level of technical support desk side and remotely for hardware and software with a focus on client satisfaction
• Analyze and make decisions/judgments about technology challenges and problems
• Assist with identifying technology, training, and customer service improvements
• Build and maintain positive and proactive service relationships within TSG and with Firm customers through project team membership, proactive incident and problem resolution, teamwork, and effective communication
• Perform troubleshooting, research and documentation of incidents and problems
• Utilize incident management system to properly document and escalate issues as they are reported
• Ensure that escalations from the Service Desk are prioritized properly and status communicated to the client in a timely matter
• Collaborate within the larger IT support team to ensure the highest level of customer support and resolution
• Seek and identify opportunities to enhance the clients experience with the Firm’s technology
• Responsible for the planning, preparation, and success of video conferences, web conferences, and events
• Ensure that all office integrated conference rooms are kept in appropriate working order
• Manage IT hardware assets and accurately maintains asset counts
• Facilitate and promote a team culture that encourages ownership of team goals, trust, respect, and strong cross collaboration throughout the Firm
• Assist with after-hours client service delivery, system maintenance, and projects as needed

At Seyfarth, we understand great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

THE DAY-TO-DAY:

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Assist attorneys with all aspects of intellectual property litigation, including litigation before the Trademark Trial and Appeal Board. This position will also support attorneys practicing labor and employment litigation.
• Input, revise and finalize correspondence, memoranda and other legal documents.
• Prepare trademark specific documents, including reporting letters to clients, and correspondence with U.S. and non-U.S. trademark counsel.
• Monitor filing deadlines with the courts and TTAB or other applicable deadlines in state or foreign trademark offices. Will also assist with debit notes from non-U.S. trademark counsel.
• Research and download trademark filings through TSDR and TESS.
• Word processing of pleadings (to include TOAs and TOCs), agreements, declarations, letters, applications, memos and other documents. Proofread documents and check for appropriate formatting, spelling and grammar.
• Print docket sheets and portfolios.
• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
• Other duties and projects as assigned.

• A minimum of 5 years of trademark litigation as well as litigation secretarial experience. (Labor and Employment experience is a plus).
• Recent experience at a large, national firm.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, IManage, Chrome River, InTapp, Forte or similar technology.
• The ability to organize, prioritize and meet the demands off multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. 

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 5.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Seyfarth will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

The salary range for this role is [$93,000 to $105,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in Los Angeles, CA. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay. 

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

#LI-Hybrid

#CA-AB

This position is based in Los Angeles, CA 90067